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Data Protection Statement and Privacy Notice

Who

The Data Protection Officer (DPO) at MMP Bristol Limited t/a Minuteman Press is Peter Wise; the DPO is a Director of MMP Bristol Limited.

Data is shared as required with:
Copyright holders
Couriers
HM Revenue and Customs

Where

Data we hold is provided by prospective clients and existing clients.

Data is encrypted and protected by a combination of firewalls, passwords, external hardware and physical security. Security measures are tested and reviewed.

No data breaches have occurred.

What

We store the following data:
Company name
Address
Town
City
Post code
Country

Title
Contact name

Telephone
Email
Website
Twitter handle

When

Data retention periods are:
Quotations  ~ 24 rolling calendar months.
Projects ~ Six complete financial years (April – March).

How

Upon email or mail request data is available by email to the verified originator free of charge within 10 working days of receipt request.

Individuals and businesses have the right to request deletion of data. The request should be made to the DPO by email or mail. Deletions will be made within 10 working days of receipt of request from the verified originator.

Individuals have a right to complain to the Information Commissioners Office if there is a problem with the way data is handled.

Why

Lawful basis for data retention is to conduct usual business activity. The activities for which data is used are listed:

  • Communicate quotation requests
  • Respond to project specification questions
  • Provide receipts
  • Provide physical and digital proofs
  • Product completion notification
  • Send product
  • Send invoices
  • Send statements
  • Provision of data to HMRC upon request
  • Provision of data to copyright holder to comply with legislation, eg Copyright, Designs and Patents Act 1988
  • Send a Christmas card